Freedom of Information

Freedom of Information Act 2000

An elector has the right to ask to see
certain specific documents regarding Internal Practice
& Procedure
, Code of Conduct, Employment
Practice and Procedure
, Planning Documents,
Audit and Accounts.

The Information that is available from Bierton Parish Council and the ways in which
these items can be obtained are given in the following table.
Entries that are crossed out do not apply to Bierton


Information to be
published


How the
information can be obtained


Cost


Class1 – Who we
are and what we do

(Organisational
information, structures, locations and contacts)

This will be
current information only

N.B.
Councils should already be publishing as much information as possible
about how they can be contacted.

Website

Free

Who’s who on the
Council and its Committees

Website

Free

Contact details
for Parish Clerk and Council members (named contacts where possible
with telephone number and email address (if used))

Website

Free

Location of main
Council office and accessibility details

Staffing structure


Class 2 – What we
spend and how we spend it

(Financial
information relating to projected and actual income and expenditure,
procurement, contracts and financial audit)

Current
and previous financial year as a minimum

Annual return form
and report by auditor

Website

Free

Finalised budget

Hard copy

see below

Precept

Hard copy

see below

Borrowing Approval
letter

Hard copy

see below

Financial Standing
Orders and Regulations

Hard copy

see below

Grants given and
received

Hard copy

see below

List of current
contracts awarded and value of contract

see below

Members’
allowances and expenses

Hard copy

see below


Class 3 – What our
priorities are and how we are doing

(Strategies and
plans, performance indicators, audits, inspections and reviews)

Parish Plan
(current and previous year as a minimum)

Annual Report to
Parish or Community Meeting (current and previous year as a minimum)

Website

Free

Quality status

Local charters
drawn up in accordance with DCLG guidelines


Class 4 – How we
make decisions

(Decision making
processes and records of decisions)

Current and
previous council year as a minimum

Timetable of
meetings (Council, any committee/sub-committee meetings and
parish meetings)

Website

Free

Agendas of
meetings (as above)


Minutes of meetings (as above) –
nb this will
exclude information that is properly regarded as private to the
meeting.

Website

Free

Reports
presented to council meetings –

nb this will exclude information that is properly regarded as private
to the meeting.

Responses to
consultation papers

Hard copy

see below

Responses to
planning applications

Hard copy

see below

Bye-laws


Class 5 – Our
policies and procedures

(Current written
protocols, policies and procedures for delivering our services and
responsibilities)

Current
information only

Policies and
procedures for the conduct of council business:

Procedural
standing orders

Committee and
sub-committee terms of reference

Delegated
authority in respect of officers

Code of Conduct

Policy statements

Hard copy

see below

Policies and
procedures for the provision of services and about the employment of
staff:

Internal
policies relating to the delivery of services

Equality and
diversity policy

Health and safety
policy

Recruitment
policies (including current vacancies)

Policies and
procedures for handling requests for information

Complaints
procedures (including those covering requests for information and
operating the publication scheme)

Information
security policy

Records management
policies (records retention, destruction and archive)

Data protection
policies

Schedule of
charges )for the publication of information)

Website

Free


Class 6 – Lists
and Registers

Currently
maintained lists and registers only

Any publicly
available register or list (if any are held this should be
publicised; in most circumstances existing access provisions will
suffice)

Assets Register

Hard copy

see below

Disclosure log
(indicating the information that has been provided in response to
requests; recommended as good practice, but may not be held by
parish councils)

Register of
members’ interests

Hard copy

see below

Register of gifts
and hospitality

Hard copy

see below


Class 7 – The
services we offer

(Information about
the services we offer, including leaflets, guidance and newsletters
produced for the public and businesses)

Current
information only

Allotments

Burial grounds and
closed churchyards

Community centres
and village halls

Website

Free

Parks, playing
fields and recreational facilities

Seating, litter
bins, clocks, memorials and lighting

Bus shelters

Markets

Public
conveniences

Agency agreements

A summary of
services for which the council is entitled to recover a fee,
together with those fees (e.g. burial fees)


Additional
Information

This will provide
Councils with the opportunity to publish information that is not
itemised in the lists above

Contact
details:


Margret Smith, 10 Lammas Road, Cheddington, Leighton Buzzard. LU7 0RY
parishclerk@biertonvillage.org.uk
, 01296 326128

SCHEDULE
OF CHARGES

This describes how the
charges have been arrived at and should be published as part of the guide.


TYPE OF CHARGE


DESCRIPTION


BASIS OF CHARGE


Disbursement cost

Photocopying @ 10p
per sheet (black & white)

Actual cost *

Photocopying @ p
per sheet (colour)

Postage

Actual cost of
Royal Mail standard 2nd class


Statutory Fee

In accordance with
the relevant legislation (quote the actual statute)


Other

Cost of Retrieval

Clerk’s hourly rate

* the
actual cost incurred by the public authority

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